Social Team Meeting

11 Feb 12:55 to 1:48

Attendance

Maegan, Morgan, Alfie, Claire, Phil, Sandi, Emily, Nathan, Kiran

Goals

Organise events that appeal to everyone. Include as many people as possible - Alfie

Appeal to diverse groups - Emily

Steady and regular flow of events. Predictable event schedule - Phil

Create a steady and regular flow of events with a calendar available so that people can predict when events will be and can check what’s happening - Phil

Balance and fluctuation in events. Both movie nights and physical events mixed together. Get a mix of students coming in - Sandi

Get feedback from everyone on events. There needs to be more outreach - Morgan

Events in locals HQ - get people comfortable with the HQ and keep barrier to entry very low - Nathan

Wear shirts to each event - Phil

The Maori centre offers a local Maori outreach program - they take them on board and then offloads students onto Locals - Sandi

Not a lot of diversity in Locals. Should do a lot more cultural events. Collaborative events with the likes of the Maori Centre - Phil

We can’t reach everyone, we should think about activities that promote Locals HQ and the services on offer

Event Suggestions and Discussion

Scavenger hunt idea that gets students going around the services to promote knowledge. We separate the fun events from the orientation events - Alfie

Lecture runs - there’s a small slot at the start of each lecture to inform about the locals program - Alfie

Orientation events that are after O-week will overwhelm people less - Nathan

Create and post an event schedule to everyone - Morgan

Run events weekly for the first six weeks, then fortnightly until end of semester - Nathan

Low effort nights with a high engagement - Nathan

Group fitness classes for first years - Emily

Sports days on the union lawn. Everything that was listed is based on our demographic - we will need to match the new demographic. - Alfie Re: Sports Day: Don’t recruit people for events - this will put a lot of people off. Maegan

Re: Sports Day: If that was a thing to happen then we could do it as an outreach program. Invite year 13 students - Morgan

We could make it so that locals events are open to students outside of Locals to boost awareness - Alfie / Morgan

Event suggestions

  • Group fitness classes

  • Board Games

  • Hire a court and do football - Claire

  • Yoga Party - Phil

    • Might need to hire a space in unipol

  • Mindfulness meditation

    • Get someone in specifically for this instead of using the meditation room
    • Recommend first week after O-week
    • Sian will be able to recommend someone

  • Arm wrestle competition

  • Locals D&D campaign

    • High effort, limited reach

  • Mario kart

  • Megazone

    • hire out foam and inflatable things
    • Laser tag
      • Book the venue instead of taking advantage of member rates to avoid conflicts with regular patrons

  • Inflatable fights

  • Locals ‘Assassin’ - Phil

    • The students have to ‘assassinate’ the leaders by stealing or placing pegs on leaders

    • Students steal pegs from leaders

    • Similar to sock and peg games played in colleges

    • Low effort, high reward - Students will learn who the leaders are and get to engage with them

  • Giant tag

  • Get student services involved in some sort of scavenger hunt

  • Get involved with and start pushing clubs and signups

  • Photography and art competition - Sandi

  • Wine Tasting - Phil

  • Multisport - Phil

    • Unipol prefers mornings for group events as they don’t often make bookings - Claire

  • Locals goes to the zoo - Phil

    • Will most likely happen with students going to the rugby anyway - Sandi

  • Bowling - Sandi

    • Car pooling
    • Van

  • Lawn Bowls - Claire

  • Locals does High Tea

    • Kiran is able to supply equipment
    • Mad Hatter themed - Emily

  • Locals go to botanical gardens

  • Beach day - Maegan

  • Walking Tour around Dunedin - Phil

Schedule

First Week

  • Board Games
  • Meditation / Yoga
  • Locals goes to UniPol
    • Morning would be better for large events

Second Week

  • Board Games
  • Mini Quest
    • Scavenger hunt for services around the university
  • Locals goes to Laser Tag
  • Walking Tour

Third Week

  • Locals does High Tea
  • Lawn bowls
  • Wind down with a movie night

Fourth Week

  • Board Games

  • Art Gallery visit for Mature Students

  • Locals go to Botanical Garden

Mature Students

Going to the workshop with Maya to get ideas for mature students. Last year older students did not go to pool nights because of younger students around. Looking into networking nights for mature students - Phil

  • Alumni Events
  • Movies for older students

Off topic

Get lecturers to give a brief talk before lectures during O-week about the locals program - Alfie

Follow up

  • Doodle poll to determine which days people are available to host events throughout the semester. Complete before Wednesday

  • Confirm dates for events for the next four weeks Complete before Friday

  • Regarding Meditation, possibly check with Sian at Unicrew for recommendations for instructors

  • See if there are systems we can put in place about targeted marketing to people outside of uni.

  • Look into getting speakers before lectures during the first week. This would be more personal and compelling than having lecturers talk.

  • Research costs and arrangements for using the OUSA Kitchen

  • Look into how van bookings for events around Dunedin would work